How to Print Passport Size Photo in Word: A Comprehensive Guide

Printing photos for official documents can be an overwhelming task, especially if you are not familiar with the technicalities. Finding the right software to print passport size photos can be a challenge, but with Microsoft Word, you can achieve professional-looking prints from the comfort of your own home. This guide will take you through every step necessary to print passport size photos in Microsoft Word.

Key Takeaways

  • Microsoft Word can be used to print passport size photos.
  • It is essential to resize and crop your image before inserting it into Word.
  • Setting up your document’s layout is crucial to achieving accurate results.
  • Choosing the right printer paper is essential for optimal image quality.
  • Troubleshooting printing issues can save time and money.

Step-by-step Guide to Printing Passport Size Photos in Word

Step 1: Open a new document in Microsoft Word

Open Microsoft Word and create a new document.

Step 2: Insert your photo

Insert your photo by navigating to Insert -> Pictures and choose the image that you want to print.

Step 3: Resize and Crop your photo

Right-click on the image and select Size and Position. In the Size tab, make sure that the units selected are in Inches.

In the Crop tab, adjust the crop marks to include the entire face and shoulders of the individual. Once you are satisfied with your cropping, click OK.

Step 4: Create a table

Select the Insert tab and click on Table. Choose a single cell table and adjust the cell size to the exact dimensions of your passport photo. This step is crucial to ensure accurate results.

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Step 5: Adjust table properties

Right-click on the table and select Table Properties. Then, under the Table tab, ensure that the Preferred width is set to Percentage and adjust the size to 100%

Step 6: Insert your photo

Click on the center of the cell and insert your photo by navigating to Insert -> Pictures and choose the image that you want to use.

Step 7: Print your document

Once you have modified your document’s layout as necessary, it is now time to print your passport size photos. Make sure that you select the correct printer, paper size, and type of paper to ensure the best quality printouts.

If you experience any printing issues, check that all settings are correct before attempting to print again.

Common Errors to Avoid

  • Failure to crop your image accurately may result in an incorrect passport size photo.
  • Improper printing settings and paper choice can lead to low-quality prints.
  • Neglecting to set up your document correctly may cause errors in printing.

Tips for Optimizing Image Quality

  • Always use high-quality images when printing passport size photos.
  • Adjust the brightness, contrast, and saturation of your image before you print.
  • Choose high-quality printer paper for optimal image quality.

Troubleshooting Printing Issues

  • Check all printing settings before printing.
  • Make sure that you have selected the correct printer and paper type.
  • If there is an issue with printing, attempt to troubleshoot the issue or consult with a professional to avoid costly mistakes.


Printing passport size photos in Microsoft Word is a straightforward process. By following the steps outlined in this guide, you can produce professional-looking prints with ease. Remember to ensure that your document layout is set up correctly, photo is sized accurately, and that you select high-quality printer paper for the best results.

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Happy printing!


Q: Can I print passport size photos in Microsoft Word for any country?A: Yes, you can. Just make sure that you are using the correct dimensions as specified by the country you need to comply with.

Q: Can I print multiple passport size photos on one page?A: Yes, you can. Select a larger table and adjust the individual cells to the size of a passport photo. You can then copy and paste the photo into each cell before printing.

About the Author

Clifford Thompson

Clifford is a 33-year-old Asian-American travel blogger based in Seattle, Washington. He has a degree in computer science and has traveled to over 30 countries across six continents. Clifford is experienced in navigating the visa and passport application process and shares his knowledge and insights on the blog. His articles are informative and engaging, providing readers with practical advice and recommendations for international travel.

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